Admin & PA Support

* Complex diary management – schedule meetings, create reminders, voicemail management

* Email management – inbox detox, creating labels, filters and folders

* Contacts management – update / manage CRM systems, collate business cards, maintain address books

* Professional point of contact – for you, your clients, direct reports, team members and customers

* Travel and accommodation – create itineraries, source best routes and prices

* Advise on currencies, exchange rates and arrange visas

* Meetings – manage all aspects up to and including Board level

* Type up brainstorm/workshop/process mapping notes/corporate PowerPoint presentations and slides

* Write / edit / format letters, reports and presentations; digital dictation and transcription

* Track and administrate expenses, budget, staff holidays, staff absence, staff timesheets, overtime

* Track and administrate individual / departmental credit card spend

* Assist with recruitment processes

* Create forms, documents, reports, templates

* Complex and sensitive information management: navigate and manage electronic shared filing systems

* Send client invoices and chasing outstanding payments

* Training tasks: identify and organise staff training needs, roll out training programmes

* Design (if required) and prepare training materials

Event / Project Management

* Source venue

* Negotiate preferential rates and manage costs within budget

* Design and co-ordinate invitations and RSVPs

* Compile attendee and guest lists

* Arrange all catering including designing menus and collating menu choices

* Book guest speakers and comperes

* Plan and schedule event running order

* Book equipment

* Create event documentation and produce meeting papers / packs

* Plan, arrange and book transport and / or accommodation for attendees

* Assist with post event follow up

Lifestyle Management

* Car servicing

* House move and viewings

* Online research: eg. Find and compare schools/nurseries/quotes for car/home insurance / utilities etc

* Holiday planning and arranging

* Dry cleaning collection and delivery

* Gift organisation: Christmas/birthday/anniversary/thank-you/staff rewards/buy & send cards & presents

* Personal appointments: eg. dentist, doctors, hair, nails, spa treatments

* Pay bills and manage expenses

* Book tickets: concerts, shows, events, restaurant table

**This list is not exhaustive. We like to work with a flexible approach, so if you require something that is not on the list then please ask!